Citizens Advisory Committee Bylaws & Responsibilities

Bylaws 

Article I
Name & Purpose
Section 1. The name of this organization shall be the Hillsborough County Citizens Advisory Committee. This Committee was established by the Board of County Commissioners, Hillsborough County, Florida, in February 1973.

Section 2. The purpose and scope of the activities of this Committee shall be the following:
To review and evaluate County issues as requested by the Board of County Commissioners or by the County Administrator. To initiate proposals and forward them to the Board of County Commissioners as recommendations for action.

Article II
Membership
Section 1.The Committee shall be made up of a cross-section of citizens throughout Hillsborough County. Effective January 1, 1987, membership of the Hillsborough County Citizens Advisory Committee shall consist of fourteen (14) members; two to be appointed by each County Commissioner.

Section 2. All members of this Committee shall serve a two-year term, beginning January 1 and terminating December 31 of the second calendar year or at the pleasure of the Board of County Commissioners, pursuant to appointments made by the individual Commissioners.

Section 3. Any member who misses three meetings in a calendar year shall become ineligible to continue serving on the Committee, at which time the Chairman of the Committee shall notify the appointing County Commissioner about the member's ineligibility. The appointing County Commissioner will appoint a replacement member or may reappoint the member who has become ineligible due to extenuating circumstances. Any member may nullify one absence per calendar year by his or her attendance at one (1) subcommittee meeting or other appointed service on behalf of the Citizens Advisory Committee.

Article III
Meetings
Section 1. The regular meeting of the membership of the Committee shall be held on the fourth Friday of every month at 8:30 a.m. in such place as designated by the Chairman of the Committee.

Section 2. Notice of the time, place and purpose of all regular and special meeting shall be mailed to each member of the Committee, not less than five days before such meeting.

Section 3. A majority of the appointed members of the Committee shall constitute a quorum for the transaction of any business at any regular meeting of the Committee. In the absence of a quorum at any regularly scheduled meeting, the members present shall function as a full subcommittee, electing an interim chair, if necessary. If the number of members present is 1/3 or greater of the full Citizens Advisory Committee, the agenda for the meeting will be followed and any recommendations of this full subcommittee shall be presented to the Citizens Advisory Committee at the next regularly scheduled meeting. If the number present is less than 1/3, the members may, if they wish, vote to follow the agenda or postpone the agenda to the next regular meeting.

Section 4. A majority of those Committee members designated by the Chairman of the Committee to attend any special meeting shall constitute a quorum for the transaction of business at any special meeting of the Committee.

Section 5. Only the appointed members shall be entitled to vote at any meeting of the Committee.

Article IV
Officers
Section 1. The members of the Committee shall elect from their own membership the following offices at the February meeting:

A: Chairman
B: Vice-Chairman

Section 2. The terms of office for all officers shall be one year beginning at the first regular Committee meeting of the year and terminating at the last regular Committee meeting of the year, or until their successors are elected at the next regular meeting of the Committee.

Section 3. Any officer may be re-elected for the same office.

Section 4. A vacancy in any office may be filled by the Committee at any regular meeting.

Section 5. Duties:

Chairman: The Chairman shall preside at all meetings of the Committee and conduct all meetings of the Committee. He or she shall forward action taken by the Committee to the Board of County Commissioners for whatever action he Board deems appropriate. The Chairman shall appoint subcommittees as appropriate and deemed necessary by the Committee, and notify the Board of such appointments.

Vice-Chairman: In absence of the Chairman or in the event of his or her inability to act, the Vice-Chairman shall exercise all powers and duties of the Chairman.

Interim Chairman: In the absence of both the Chairman and the Vice-Chairman at any regularly scheduled meeting, the Committee members present shall elect one of their number to function during such meeting as the Interim Chairman.

Article V
Amendments
Section 1. These bylaws may be amended by the two-thirds vote of the membership present and voting at any regular meeting of the Committee after notice of such proposals for an amendment has been given to all members as provided in these bylaws. All such amendments shall be subject to approval by the Board of County Commissioners.

Section 2. Notice of any proposed amendment shall be submitted in writing to all members of the Committee not less than thirty (30) days prior to the meeting at which such amendments are to be considered.

Article VI
Rules of Procedure
Section 1. All meetings of the Committee shall be conducted in an informal manner unless otherwise specified in these bylaws.

Section 2. Agenda items are to be determined by priorities as set by the full Committee. All requests from the Board of County Commissioners will be honored.

Article VII
Rights & Privileges
Section 1. No individual member shall possess any right, interest, or privilege, which may be transferable by that member or which shall continue in any manner if the membership of such individual member ceases.