Welcome to the web page for the Special Dependent Districts.  There are 46 special dependent districts in unincorporated Hillsborough County established by the Board of County Commissioners for the purpose of maintaining and improving public rights-of-way and property and common areas.

The information under this heading is to guide the trustees of the County’s 46 special dependent districts through the process of beginning the new fiscal year – FY 12.  The new fiscal year begins October 1, 2011, but there actions each district needs to take either before or immediately after that date.

Proposed FY 13 Special Dependent District Budget Hearings

• FY13 Proposed Budget Brandon Groves N
• FY13 Proposed Budget Cove at Bay Port Colony
• FY13 Proposed Budget Hammock Woods
• FY13 Proposed Budget Indian Hills-Hickory Ridge II
• FY13 Proposed Budget Lake Heather
• FY13 Proposed Budget for Southpointe
• FY13 Proposed Budget Lake Strawberry
• FY13 Proposed Budget Valrico Manner
• FY13 Proposed Budget Village Estates West

FY 12 Guide for Special Districts – Beginning the New Fiscal Year and Other Topics – Special district trustees and the public can download the booklet, FY 12 Guide for Special Districts – Beginning the New Fiscal Year and Other Topics.  This is a very important booklet that each trustee should read.  There are two different Adobe Acrobat versions of the booklet.  One is for reading on the internet and the other is for printing as a double sided document on 8 ½ inch by 11 inch paper.  Both files can be downloaded and saved to a computer.

• This version is for reading as an Adobe Acrobat file
• This version is for printing as a two-sided document. 

You should also download and print the Checklist for Sending Documentation at the
Beginning of the Fiscal YearFY12BeginningChecklist.pdf to help guide you through what needs to done and deadline dates.

The general date for filing the documents is November 30, 2011.

For additional copies of the Special District Information Form, please contact Mary Mahoney at the phone number and e-mail address below.

If there are any questions, please contact Mary Mahoney, Business and Support Services Department, 813-272-6586 or Mahoneym@hillsboroughcounty.org.

Information Regarding FY 11 Financial Statements

If the district decides to not have its financial statement audited, it’s board of trustees must approve this at a regular meeting before September 30, 2011. It must also send a first class letter using the form letter below to each property owner and copying the Clerk of the Circuit Court and the Business and Support Services Department (attention Mary Mahoney). The letter must be postmarked no later than September 30, 2011. The district will also send the minutes of the meeting where the board decided not to have the statement audited to the Clerk and Ms. Mahoney.

Only districts with FY 11 revenue of less than $50,000 may opt to not have its financial statement audited. A district with FY 11 revenue of $50,000 must submit an audited financial statement.

Please see the letter from the Clerk for more details.

If there are any questions about preparing, engaging auditors or submitting financial statements, please call Ajay Gajjar at (813) 307-7026.

Clerk of the Circuit Court's Letter Regarding FY 11 Financial Statements

Instructions and Sample Unaudited Statement

Sample Letter to Property Owners - In Acrobat and in Word

FY 11 Unaudited Financial Statement Excel template

FY 12 Budget Preparation for Special Dependent Districts

This part of the web page relates to the FY 12 Special Dependent District Budget Process. There are 46 special dependent districts in unincorporated Hillsborough County established by the Board of County Commissioners for the purpose of maintaining and improving public rights-of-way and common areas. The FY 12 Budget Preparation Guide and all the forms needed to submit a complete FY 12 budget package can be viewed and downloaded. Any member of the public can review or download these files.

The complete FY 12 Budget Package is due to the Hillsborough County Business and Support Services Department by close of business, June 13th.

Be sure to read the Adobe Acrobat file named ReadMeFirst.pdf for more detailed information.

FY 12 Budget Preparation Guide for Special Dependent Districts - There are two different Adobe Acrobat versions of the booklet.

• This version is for reading as an Adobe Acrobat file
• This version is for printing as a two-sided document.

A complete FY 12 Budget Package consists of the following documents. Those forms that are underlined can be downloaded. Be sure to save downloaded forms to a computer. Once the forms are completed, save your work and print out the forms for submission to the County.

1. Cover Page - This is in Adobe Acrobat format.
2. FY 12 Budget and Estimating Fund Balance Form - This is in Excel 2003 format. The FY 12 Budget
   Form is in the tab labeled "Budget Form" and the Estimating Fund Balance Form
   is in the tab labeled "Fund Balance."
3. Capital Outlay Information Form
4. Budget Resolution - This is in Word 2003 format.
5. Minutes of the Budget Public Hearing
6. Proof of Advertising the Budget Hearing
7. Budget Completion Check List Form - Use this form to check for internal consistency in your budget documents

Here are links to the budgets of special dependent districts that have been approved by the Board of County Commissioners. This will be updated as districts submit their budgets, County staff reviews them and the Board of County Commissioners approves them. If the "bookmark" pane does not automatically open, use the "bookmark" tool to manually open "bookmarks".

• Budgets Approved at August 3, 2011 Board of County Commissioners' Meeting
• Budgets Approved at August 17, 2011 Board of County Commissioners' Meeting
• Budgets Approved at September 8, 2011 Board of County Commissioners' Meeting
• Budgets Approved at September 21, 2011 Board of County Commissioners' Meeting
• Budget Approved at October 5, 2011 Board of County Commissioners' Meeting
  

If there are any questions, please contact Mary Mahoney, Management and Budget Department, 813-272-6586 or Mahoneym@hillsboroughcounty.org