Rent Picnic Shelters & Meeting Rooms

A variety of picnic shelters and meeting rooms are available at our parks and recreation Centers. You can complete the reservation online or in person at one of our service centers.

Fees

Fees for picnic shelters and meeting rooms:

Picnic shelter daily fees

• Small (up to 30 people) - $40 per day*
• Medium (31 - 60 people) - $70 per day*
• Large (61 - 150 people) - $125 per day*
• Extra large (up to 150 people) - $225 per day*

*Fee DOES NOT include sales tax.

Meeting room rental hourly fees

Minimum of 4 hour rental for meeting rooms:

• Small (up to 100 people)
  • Building fee - $40 per hour
  • Staff fee* - $40 per hour
  • Total fee** - $80 per hour

• Medium (101 - 150 people
  • Building fee - $45 per hour
  • Staff fee* - $40 per hour
  • Total fee** - $85 per hour

• Large (151 - 250 people)
  • Building fee - $50 per hour
  • Staff fee* - $40 per hour
  • Total fee**- $90 per hour

• Extra large (251+ people)
  • Building fee - $100 per hour
  • Staff fee* - $40 per hour
  • Total fee** - $140 per hour

* Rooms rented at staffed conservation parks do not have any staff fees

**Fee DOES NOT include sales tax.

Things to consider

• All facilities including shelters, rooms and buildings, are offered for private use. No commercial activity is permitted without prior approval from Hillsborough County.
  • Examples of commercial use include, but are not limited to: Yoga, CPR, Tai Chi or other classes where participants pay to attend or where goods or services are offered for a fee
  • To inquire about renting a facility for commercial use, send an email to Conservation Parks
• All shelter rentals must be made at least three business days in advance of the event
  • Some rooms require up to two weeks advance notice
  • Read the information for the shelter/room you select carefully for specific information before reserving
• Events with an expected attendance of 50 or more people must first apply using the link found on the Request Special Event Space page
  • Email parksspecialevents@hcfl.gov for more information
  • Please allow 5 to 7 business days from the time of submission for the application process to be initiated. (excluding weekends and holidays)
• All rentals require payment at the time of reservation
• All cancellations must be made in writing at least two weeks in advance of the event
  • No credits will be considered within two weeks of the event
  • Cancellation requests may be sent to the email address listed on your receipt
• Bounce houses are not allowed at all parks
  • Read the information for the park you select carefully for individual park rules
  • You must use a vendor from the approved Bounce House Vendors list for parks that allow bounce houses. We have already pre-screened these vendors and they have met all insurance and licensing requirements.
• No alcohol is permitted in County parks

How to

1. Look up park locations to determine if you need to rent a Parks & Recreation or a Conservation location
• IMPORTANT: A rental date and location is required
• For Parks & Recreation locations use the Parks & Rec online registration system
• For  locations, use the Conservation online registration system
2. Sign in to your account
   • If you do not have an account, you must create one to reserve a facility
   • At the sign in page for the online reservation system, click the "Create an Account" button and follow the instructions
3. Search the shelters and meeting rooms
4. Select a date, time, location and type of rental needed
5. Complete reservation and pay

Resources

Get help

For Parks & Recreation shelter and meeting rooms:
Department:
Email: recreation_admin@hcfl.gov
Phone: (813) 252-0567

For Conservation parks shelter and meeting rooms:
Department:
Email: conservationparksadmin@hcfl.gov
Phone: (813) 829-2626